Outlier Solutions Inc. (Outlier) is hiring for the position of Admin Assistant, Office Co-ordinator & Jack and/or Jill of All Trades.
Start-Up Life
While Outlier has been operating successfully for five years, we are still in many ways a start-up. As we grow, we need to add a team member to get/keep us organized. We’re experts at documenting processes for our clients, but we haven’t always been great at documenting our own processes. This puts us at risk of missing things as we grow – which is an ironic problem for a risk management company, isn’t it? This will begin as a part-time position with the potential to grow into a full-time position. Hours and working location are flexible (meaning that if you need to pick up the kids, go to class, or just flat out need to take a day to get things done you’ll be able to schedule around it).
Our virtual office is based in Toronto and our core team resides in Hamilton, Oakville and Markham. We sometimes meet in Hamilton, and this is likely to be the most convenient place for our ideal candidate to be located. We are looking for someone that reasonably close to this geographic area. A driver’s license is not required but is an asset (for the right candidate, we’d consider covering the cost of getting licensed, but it does mean that we’ll also send you out on missions that involve driving).
In terms of culture, we’re super geeky. We don’t expect you to know everything about compliance, AML, etc…. but it’s helpful if you think this stuff is interesting because we talk about it. A lot.
Check us out before you apply: www.outliercanada.com
Responsibilities:
- Act as the first point of contact for all clients and communicate in a professional manner
- Answer and direct external phone calls, emails, and contact forms
- Open, sort and distribute incoming correspondence
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Organize office operations and procedures
- Manage proposals, quotations and invoices for prospective and existing clients
- Proofread, edit and format reports/documents to ensure accuracy and brand coherence.
- Prepare operational reports and schedules to ensure efficiency in the team
- Create, maintain and update General Calendar
- Assist with coordinating events and meet-ups
- Manage social media accounts and other marketing related activities
- Arrange and coordinate travel logistics.
- Perform other duties and assist with special projects as required
Qualifications:
- Excellent project and time management skills
- Excellent communication and interpersonal skills, including the ability to write and present information in a clear and concise manner to a variety of audiences
- Superior organizational skills and excellent attention to detail and ability to multitask
- Ability to work both independently and as part of a team in a fast-paced environment
- Ability to work under stress and meet deadlines
- Ability to think creatively and solve problems
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments
Other Stuff:
Location: Position is home based with some in-office/in-person meeting requirements (including in-person training).
Job Type: Part-time
Salary: 18$/hour
Experience: 2 years
Language: English fluently, French is an asset
How to Apply:
Please upload a CV and/or resume with a cover letter telling us, in your own words, why you think there is a good fit here.
All submissions received by close of business (5 pm ET) on September 19th will be considered.
While we’re grateful for all interest, only candidates selected for an interview will be contacted following submissions.